Fine Print!

Here is the fine print!

 

  • Florida Huddle appointment process participants must be either Suppliers of Florida tourism products and services, or Buyers who purchase Florida tourism products for packages and programs, i.e. international and domestic tour operators and wholesalers. All participation is subject to approval by VISIT FLORIDA.
  • Participation by Suppliers requires purchase of booth space and appropriate delegate fees.
  • Each booth automatically includes one appointment schedule and one full registration.
  • The registration and payment (via check, online payment, credit card authorization) must be received in our office to be considered registered for Florida Huddle. All suppliers with unpaid registration fees are subject to cancellation without notice after the payment deadline.
  • Deadline for all Supplier registration fees: November 15, 2017.
  • Participants must be bona fide employees of the organization contracting the booth. Use of space is restricted to the organization whose name appears on the application. If sharing partner does not register in the required timeframe, all fees for a single booth must be paid by the exhibiting company. The exhibitor may not sublet or share their booth with another organization unless a “shared booth” is purchased.
  • A limit of three delegates per single booth is enforced. A limit of two delegates per share company in a shared booth is enforced.
  • Due to the business atmosphere of Florida Huddle, no guests will be granted show floor access under any circumstance.
  • Booth location is assigned on a regional basis as time and space allows. Requests for special booth placement must be submitted via online registration prior to November 18, 2016. Special placement requests are not guaranteed; however, they will be honored whenever possible.
  • There are a limited number of shared booths, available on a first-come, first-served basis. Both companies sharing a booth must complete the registration process, each indicating the other as a share partner. Both booth fees must be paid in full. Each company will receive a control number, one set of appointments, registration of one delegate, a booth sign, and early appointment schedule viewing via www.FloridaHuddle.com.
  • Deadlines and Cancellations: All Cancellations must be made in writing. Refunds will issued for cancellations as follows: Cancellation notification received prior to September 27, 2017: Full refund minus $250 processing fee.
  • Cancellation notification received between September 27, 2017 and November 15, 2017:  25% refund
  • All booth fees must be paid by November 15, 2016.  You are not considered registered until paid. This will be taken into account when placing your booth on the floor.
  • NO REFUND OF ANY KIND WILL BE ISSUED AFTER NOVEMBER 15, 2017, INCLUDING BUT NOT LIMITED TO DELEGATE FEES.
  • Any company which has utilized the online booth registration process without submitting registration fees in full may be waitlisted at any time.
  • Any company which has utilized the online booth registration process without submitting registration fees by December 6, 2017 will be cancelled without further notice.
  • Computer-generated appointment schedules are based on attendee requests, in priority order of 1) mutual requests, 2) buyer requests and 3) supplier requests.
  • Badges must be worn at all official Florida Huddle functions. Lost badges will be re-issued with proper identification and a replacement fee of $50. No exceptions.
  • Badges may not be shared or exchanged. Violator’s badges will be confiscated.
  • Private functions may not be scheduled during official HUDDLE hours or events. Violators will be prohibited from future participation.
  • Exhibitors may not dismantle their booths prior to close of show, 4:30 PM,  January 11, 2018.
  • Participants may distribute materials from their booths only. Materials found elsewhere will be removed.
  • The solicitation of advertising on the exhibit floor is strictly prohibited.
  • The participant agrees to indemnify and hold harmless VISIT FLORIDA, the Broward County Convention Center, host hotels and the Greater Fort Lauderdale CVB and their agents and employees against all claims of damages, losses or changes of anything resulting from occupancy of the space contracted.
  • VISIT FLORIDA may not be held liable for any financial responsibilities incurred on the part of the individual delegate.
  • VISIT FLORIDA makes every effort to offer superior business sessions. Bearing in mind Florida Huddle Appointment Schedules are produced according to appointment requests as submitted by Huddle participants, VISIT FLORIDA may not be held liable for the total number of appointment matches per schedule.
  • Delegates are responsible for all pre- and post-show accommodations.
  • Specific hotel requests are not guaranteed, but our Host Hotels make every effort to accommodate delegate preferences.
  • As a participant at an official Florida Huddle event, delegates acknowledge that the possibility may arise wherein the participant may appear in photographs taken by a designated staff or professional photographer. By submitting your online registration application, participants agree to allow VISIT FLORIDA to use their image in future pre- and/or post-Florida Huddle coverage in Florida Huddle and VISIT FLORIDA publications or on the Florida Huddle and/or VISIT FLORIDA website.
  • All points not covered above are subject to the approval of VISIT FLORIDA. It is understood and agreed that failure to comply with all the rules and regulations may prohibit present and future participation.