| Huddle
participants must be either: Suppliers of Florida tourism
products and services, or Buyers who purchase Florida tourism
products for packages and programs, i.e. international and domestic tour
operators and wholesalers. All participation is subject to approval by Florida Huddle. |
| Participation
by Suppliers requires purchase of booth space and appropriate
delegate fees. |
| Each booth automatically includes one appointment schedule, one delegate and early appointment schedule viewing via
www.FloridaHuddle.com. |
The registration and payment (via check, online payment, credit card authorization) must be received in our office to be considered registered for the HUDDLE. All suppliers with unpaid registration fees are subject to cancellation without notice after the payment deadline.
April 2, 2010: Deadline for early Supplier registration/payment discount.
October 29, 2010: Deadline for all Supplier registration fees; $650 late penalty fee enforced.
|
| Participants
must be bona fide employees of the organization contracting
the booth. Use of space is restricted to the organization
whose name appears on the application. If sharing partner does not register in the required time frame,
all fees for a single booth must be paid by the exhibiting company. The exhibitor may not
sublet or share their booth with another organization unless
a "shared booth" is purchased. |
| There
is a limit of three delegates per single booth. There is a
limit of two delegates per company in a shared booth. |
| Due
to the business atmosphere of HUDDLE, no spouse or social
registration is available. |
| Booth location is assigned on a regional basis as time and space allows. Requests for special booth placement must be made in writing prior to Friday, October 29, 2010. The special placement request are not guaranteed however, they will be honored whenever possible. |
| There
are a limited number of shared booths, available on a first
come, first served basis. Both companies sharing a booth must
complete a registration form, each indicating the other as
a share partner. Both booth fees must be paid in full. Each company will receive
a control number, one set of appointments, registration of
one delegate, its own page in the Supplier Directory, a
booth sign, and early appointment schedule viewing via www.FloridaHuddle.com. |
Deadlines and Cancellations: All Cancellations must be made in writing. Refunds will issued for cancellations as follows:
- Cancellation notification received date prior to October 1, 2010: A Full refund minus $100 processing fee.
- Cancellation notification received date between October 2, 2010 and December 1, 2010: A 25% refund
- All booth fees must be paid by December 1, 2010
NO REFUND OF ANY KIND WILL BE ISSUED AFTER DECEMBER 1, 2010, INCLUDING BUT NOT LIMITED TO DELEGATE FEES. Any company
that has registered for a booth but not paid the registration fee by the deadline will be cancelled.
|
| At
registration, each company's registration kit, including all
the delegate badges and schedules, will be issued to the first
delegate to register. All fees must be paid in full before
a registration kit will be issued. |
| Badges
must be worn at all official HUDDLE functions. Lost badges
will be re-issued with proper identification and a $200 replacement
fee. |
| Badges
may not be shared or exchanged. Violator's badges will be
confiscated. |
| The
last accepted date for preprinted badge information is
January 21, 2010. After this date, all name changes, including "to
be announced" and delegated additions will incur a $20 fee. |
| Information
provided to Huddle International in writing from registered
participants as of December 1, 2010, will be printed in the
directory. Additional information received between December 1, 2010 and December 31, 2010 will be printed in the Addendum. |
| Private
functions may not be scheduled during official HUDDLE hours.
Violators may be prohibited from future participation. |
| Exhibitors
may not dismantle their booths prior to close of show, February 9, 2011. |
| Participants
may distribute materials from their booths only. Materials
found elsewhere will be removed. |
| The
solicitation of advertising on the exhibit floor is strictly
prohibited. |
| The
participant agrees to indemnify and hold harmless Huddle
International against all claims of damages, losses or changes
of anything resulting from his occupancy of the space contracted. |
| Huddle International
cannot be held liable for any financial responsibilities
incurred on the part of the individual delegate. |
| All
points not covered above are subject to the approval of Huddle
International. It is understood and agreed that failure to comply
with all the rules and regulations may prohibit present and
future participation. |
|
Delegates are responsible for all pre-show accommodations |
|
As a participant at an offical Florida Huddle event, delegates acknowledge that the possibility may arise wherein the participant
may appear in photographs taken by a designated staff or professional photographer. Every attempt will be made to secure permission
from specific photo subjects; however, by submitting your online registration application, participants agree to allow Florida Huddle
to use their image in future pre- and/or post-Florida Huddle coverage in Florida Huddle publications or on the Florida Huddle website. |
